Hi Paula! Welcome to the forum!
When I was first researching innkeeping I found the innkeepers here (we were on a different forum, but it's mostly the same people) and they helped me a TON in getting a feel for what it was like and what I would need. I also interviewed and toured several B&B's, which I found immensely helpful. Even if you don't do it as part of the class assignment, you should continue to pursue opportunities to meet innkeepers and talk with them, not just with a laundry list of questions, but with a naturally flowing interview of what they do and how they do it and why. It was really that helpful.
One reason it was helpful was that I spoke with and toured such different properties. One had individual tables in their dining room (their niche was romantic getaway), the others didn't. Every innkeeper did things differently, for different reasons. It was extremely educational.
If you truly can't find an inn to tour and an innkeeper to talk to in person, see if you can find someone to interview on the phone. Kathleen (Gillum House, Shinnston, WV) probably would if you catch her at a good time, and she leads innkeeping seminars. Or you could probably book a night at her place and in exchange (if she doesn't have a full house) get a mini-seminar of your own. You're welcome to call me, but I'm a newbie and probably not your best source.
Good luck with your class, but regardless of whatever grade you get, real life is more important. You need to see if your temperament is right, your budget realistic (no budget is, but it has to at least look halfway realistic), and if you can find your niche. Research a ton, then research some more.
1. Name of B&B (optional) College House Bed & Breakfast, Ashland, OH
2. How long you have owned/run the B&B Owned: 2 years. 1st room: <1 year (July). 2nd room: 8 mos (October). 3rd room: this coming Tuesday. 4th room: overdue, so very soon.
3. Did you build the B&B or did you buy an existing one? We bought a house and renovated it.
4. Location of B&B Ashland, Ohio, in a residential neighborhood between Ashland University and Ashland Theological Seminary.
5. What made you decide to open/run a B&B? I was looking for a home-based business where my kids could be involved, work hard, and learn a variety of useful skills.
6. Had you previously stayed at B&B's? Of course.
7. Do you have "help" (i.e. cleaning people, substitute innkeeper, maintenance, lawn etc)? My husband mows the lawn, takes out the trash, makes the coffee, watches the kids, and helps with the cleaning. My kids help clean, for about 4 minutes.
8. This question is optional, I know financial information can be senstitive..
a. # of rooms About to be 4
b. average price of room $110 I guess.
c. average daily occupancy unknown
d. guest rate retention percent unknown
e. percentage of new guests per year 100%
9. Do you accept reservations online? yes What is your average response/turnaround time to online reservations? As soon as I see them. If I'm at my computer, within a few minutes. If I'm away from home (or asleep) it could be half a day.
10. Do you have contacts in the local community that sends business your way (i.e. churches for weddings, hotels for overflow guests) Yes, and we're hoping to develop more.
11. Type of breakfast offered - and how often do you repeat the menu? Full. Fruit starter, entree, side meat, and bread. Until recently we've had a lot of one night stays, and not a lot of multiple rooms, so I usually make the same breakfast. We have a lot of multi-night stays coming up and they will not have the same breakfast (or fruit starter) while they are here. (Unless they really, really want it, I guess.)
12. How do you handle cancellations? Avoid them as much as possible. We take a one night deposit at time of booking, refundable within 7 days of scheduled stay. Have only had to refund a couple so far.
13. Do you live onsite? I have to in order to have a business in a residential neighborhood.
14. Do you do anything special for repeat guests? I don't know yet. Probably give them last year's rate, or a 10% discount. We have our first one next month, and one anticipated in December.
15. Do you have items personalized for your B&B (i.e. pens, notepaper, bags, robes, etc)? Not yet, but I'll probably end up with pens and shirts. I may have mugs or lunch bags, we'll see how it goes and what the cost is. I do have business cards and will have brochures.
16. Can you give me a brief overview of your day? (i.e. breakfast 6-9am, reservations and checkout 9am-11am, cleaning 11am-3pm, checkin 3pm-9pm) Get up 5:30 or 6, make and serve breakfast, clean up breakfast, clean rooms, shop, fix things, talk on the phone, take care of my kids (the ds4x2: twin boys, age 4), answer questions, chat with guests, prep for the next day, chat on the forum, pay bills, run errands. Stay up too late.
17. Do you decorate for the different seasons? Not really, just Christmas. We may do Memorial Day/Flag Day/Fourth of July next year.
18. Are there any certifications you have? None that I'm aware of.
19. Does being a part of the local area associations (i.e. visitor bureau, chamber of commerce) provide access to new customers? They (the Chamber) say it does. At least one customer said they found me on the Chamber's website (which is odd since my website is easier to find than the Chamber's).
20. What type of taxes do you have to pay? I collect bed tax (3%) and food tax (.37 per person per night). I pay property, income and sales tax like anyone else. I also pay a LOT for business insurance.
21. Are there any legal issues an aspiring innkeeper should be aware of? If the zoning won't allow it, don't buy it. Check with the local officials about health and fire. Here in Ohio, under six rooms, zoning is the only real issue. But I had to get approval to have four rooms (12 guests) and a readable sign.
22. And finally - can 1 person do this without losing her mind???? Depends on the person. Some would say we're all nuts. I have relatives who can't understand why we let strangers in our house. Depends on the B&B. There's a regular on the forum who's run her own 3 room B&B for years. She works LONG days for seven months, then has a breather in the winter. For anything much bigger you'll need help. I'm a little nervous about next month when we'll be at full house a lot, but my dh works outside the home.
Good luck to you!
=) Kk..