windyguest
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- Aug 6, 2014
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Thank you so much for the great ideas. I only say that we should send her the GC/Voucher is because it does state that on our policy. I honestly dont believe she would show up here but one never knows what goes through someone elses head. If she did we would kill her with kindness of course.Windyguest, THANK YOU for sticking to your policies and not be bullied.Exactly Joey, we are not taking her money and booking the room, she was only charged half of what she should have been at time of booking, and was offered a gift certificate for that full amount, she told us what we could do with that GC.....our policy for any other stay is different, they get a refund if cancelled within 15 days of their stay minus the credit card fee......all of these things are on the policy they agree to before being able to book a room. I dont feel bad, This woman owns a yoga studio and has policies of her own, so its not like she has no clue. She just wants to get around the policy and its not happening. As i stated before , we STILL plan to send her the voucher for a one night stay, but it will say, non transferable and non exchangeable , and is good for one year.the reason people have policies like this is to stop people like this booking ie you only book with sail's property if you are absolutely certain you are coming - we have the same for 2 events each year to stop people messing me about and altering, cancelling and trying to get round my minimum nightsYes Madeleine ....we sent her two actually, but the last phone call after she received the email, she stated she would sell it. Just wondering what we would do if she actually sold the room and that person showed up to claim it.....obviously we would tell her that reservation was cancelled per the womans request, but we arent really looking to argue with anyone that weekend as we will have other guests. or if this woman showed up herself (that would be balsey to say the least).....She cancelled. She doesn't have a room. If she 'sells' it to someone else, you have no responsibility.Hello all, we are new here, we own a 3 room bed and breakfast in Geneva NY, we have a strict no refund policy for all Hobart william smith events (the college here in Geneva) This is clearly stated on our website. We had a woman call in March to reserve our king room for Family weekend in September. She called in May to cancel saying her son decided to take a year off and that they would be back the following year. When we returned her call to remind her that weekend is NON refundable, she literally went up one side of us and down the other, saying she gave us plenty of notice to cancel. When we explained that our policy clearly states this on our website and that we could give her a gift certificate to use the following year, she said "We dont plan on coming back", which totally contradicts what she said when she left her voicemail. Before the phone call ended she threatened to just leave the room empty but we informed her that per her request the room had already been cancelled, she said you cant do that, You already have my money, so again we told her , the room was NON refundable. We also told her that she was only charged for a one night stay rather than the two night stay she had booked. (Our website states they will be charged the entire stay) After shouting and calling us rude and a few other choice things she said she was going to find someone else to buy the room from her.....we gave her until August 1 to do this, on August 6 (today) We sent an email to her which came back undeliverable....we found her husbands email and sent him the message that the room had been cancelled and was now back open for bookings. within minutes she called and again told us we were rude and ignorant people and she was going to tell everyone about us....blah blah blah....we tried again to explain to her that the weekend was NON refundable and that we would be happy to give her a gift certificate, (i wont bother telling you what she said we could do with it). At one point she said she was still coming and we told her the room had been cancelled. Before hanging up she said she was going to sell the room to someone else and hung up the phone. Since we have already cancelled her reservation and the room is open for booking, we are not sure how to handle this since it is very possible she will do as she said and sell the room to someone else......how would you handle this situation? what if she does send someone else and we have already rebooked?.
Have you sent her a cancellation confirmation? If yes, you're done.
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I say this regardless of whether I agree or not with the policy you have!!! It IS your policy, they knew it when they booked.
I have had this situation twice. Once the person said she was going to send someone else. I told her I must have that name prior to the stay and if she did not want to be held liable for any other charges she should have the other guest call and provide their own CC to have on file. Had no one take the room.
The 2nd time we did have someone come in their place. They arrived with chips on their shoulders created by the story they were given by the person who booked. We knew it would be that way. We treated them as we do all our guests, they left with a smile on their face and happy they came.
Since this person told you explicitly what you could do with your GC, I am not sure I would even send it. Who would want her in their business?
BUT if you do feel the need to send it, you are right - call it a VOUCHER, not a GC. One night stay, non-transferable and has NO cash value. I would NOT give it a year, only 6mths. I would also put restrictions on the dates - not allowing it to be used for holiday or event periods. People who cancel within your cancellation period should not be given the opportunity to tie up another period of easy money! Also, it should state that once the booking is made, the voucher is deemed void.
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If we are able to re book the room, I will send her the voucher, with the inclusions you suggested. If we are unable to re book that weekend, No voucher will be sent, thanks for the tips.